Important Things to Know About Transporting Your Frozen Eggs and Embryos to an Offsite Storage Facility

Your fertility journey can be both exhilarating and complex and you may be looking for guidance on navigating the process of transporting your frozen eggs or embryos to a storage facility. We get it, and we're here to help.

Here are some important things you need to know about safely shipping your frozen eggs and embryos and what to consider as you weigh your storage options.

First things first—what is an offsite storage facility or  “biorepository”?

A biorepository is a facility that catalogs, stores, and maintains biological specimens – in this case, your eggs and embryos. The purpose of a biorepository is to store and preserve these specimens at extremely low (cryogenic) temperatures. Following a retrieval, you may choose to transport their specimens to a long-term storage facility, particularly if you plan to have them in storage for several years. 

What is the process for shipping frozen eggs and embryos to a biorepository? 

The shipping of frozen eggs and embryos involves the following steps:

1. Decide and indicate storage facility: Choose a long-term storage facility and inform both the clinic and the storage provider of your decision.
2. Clinic coordination and preparation: Notify your clinic that you want to move your specimens and find out what is required by the clinic to make this happen. Typically this includes: paying any outstanding balances, signing medical releases and consents, formally deciding where to ship specimens, and providing a point of contact information. 
3. Choose a courier: There are several shipping providers that specialize in shipping frozen eggs/embryos. Your clinic and/or storage provider may have recommendations or preferred specialized couriers.  
4. Specimens ship: Specimens begin the journey to your indicated storage facility and remain frozen in transit. 
5. Specimen storage confirmation: Receive confirmation from your storage provider that your specimens are safely stored.
   

What should I consider when deciding where to ship and store my specimens? 

Traditional cryostorage systems rely heavily on manual and analog processes. Cofertility has partnered with TMRW Life Sciences to provide our members access to one of the highest standards of care in offsite storage for frozen eggs and embryos in the US. TMRW is modernizing the management and storage of frozen eggs and embryos with cutting-edge technology that helps reduce the risk of specimen mix-up and loss.

Here are a few questions you can ask storage providers when evaluating different storage options:

1. Do you use digital labels and RFID tags to track and identify my frozen eggs/embryos? (Hint: not just handwritten labels)
2. Do you keep specimen storage data in a digital database, with a recorded audit trail of transactions? (Hint: not notecards, binders or Excel datasheets)
3. Do you use proactive monitoring -- thousands of digital daily checks + remote and in-person human monitoring? (Hint: not relying solely on reactive alarms that go off after there is a problem)
4. Do you help facilitate shipping and coordination with my clinic? (Hint: not having patients complete complicated documents without any guidance)

Is it safe to transport my eggs/embryos? Will my eggs or embryos be thawed in the process?

The process of shipping frozen specimens is safe and commonplace in the fertility space. With proper quality controls in place, specimens remain frozen throughout the duration of the shipment process. They are shipped in specialized cryogenic containers designed to maintain optimal cryogenic temperatures during shipping. 

If you choose to store your specimens with TMRW, as added security, both TMRW and its trusted shipping partners require the use of active, continuous temperature and GPS telemetry to monitor specimens during transit. Once specimens arrive at the TMRW Biorepository, all specimen handling is carried out by experienced embryologists who adhere to the highest standards in the US with strict quality control policies.

What are the key components of safely shipping frozen eggs and embryos?

The safe shipping of frozen eggs and embryos involves the following best practices,  which you should look for in a shipping provider:

1. Accurate documentation and labeling: Proper specimen documentation and package labeling is crucial to correct handling and tracking. 
2. Specialized shipping containers: Cryopreserved specimens are transported in a special shipping container called a vapor shipper - ideally suited for the transportation of frozen specimens. Liquid Nitrogen is added and retained in an absorbent material and the cold nitrogen vapor is released to maintain the specimen temperature below -150°C during transport.
3. Secure shipping process: A specialized medical courier service is scheduled to transport the vapor shipper, including monitoring temperature and location in real time.
4. Safe intake and verification: The receiving facility checks the container's integrity and verifies temperature before confirming specimen inventory and transferring the eggs or embryos to their final storage destination inside a specialized storage tank.

If you choose to transport your specimens to TMRW, our care team guides you through every step of the shipping process, helping you coordinate with your fertility center and/or through a trusted third-party shipping provider. TMRW has local delivery options and partners with specialized medical couriers for shipping.

What does it cost to transport my frozen eggs or embryos? 

The cost to transport your specimens is typically based on mileage, weight, and the quantity of eggs or embryos within the shipping container. This cost can vary widely depending on the courier company of your choice, typically ranging from about $600-$1200.  For all Cofertility members who choose to store specimens with TMRW, shipping to TMRW is included in the storage fee. 

Does insurance cover specimen shipping and/or storage costs?

Typically, specimen shipping services and specimen storage fees are out-of-pocket expenses. However, some insurance providers are beginning to include specimen shipping and/or storage in their coverage. It's important to check with your insurance provider to see if these services are covered and/or eligible for reimbursement.

After my eggs and/or embryos are stored in long-term storage, what do I need to do to move them to the clinic of my choosing when I’m ready to use them for treatment?

When you decide to send your frozen eggs or embryos back to a fertility clinic for treatment, you will contact your long-term storage facility to initiate the transfer process. For Cofertility members storing specimens with TMRW, TMRW’s team will collaborate with the fertility clinic of your choice to coordinate the shipment, preparation, transfer, and tracking of the requested specimens.

For more information on TMRW Life Sciences, visit their website at https://tmrwlifesciences.com. For more information about the TMRW Biorepository, please visit their Frequently Asked Questions or complete an inquiry here.  

If you are a Cofertility member ready to transfer your frozen eggs or embryos to TMRW, you can begin the storage intake process here - don’t forget to use your preferred partnership discount code!